This information was originally drafted and distributed in 2008. Below is a revised version.
This article addresses information and changes in regards to Academic Student Employees (ASEs) and the UAW contract provision made in 2008.
Acceptance of Offer of Appointment
In order for an appointment to be approved and entered into UCPath, Summer Sessions must be in receipt of a signed copy of the Agreement Letter from the GSI. Please do not make any verbal promises to hire independent of this process, as they will not be honored by Summer Sessions. Onboarding/hiring process does not begin until the GSI has accepted the appointment offer by signing the Agreement Letter.
Compensation for GSIs
The method of calculation of compensation has changed and is now based on hourly rates for each GSI step level. The Summer Sessions website contains a link to our hiring procedures and includes information on how to calculate appointment percentages and pay. You must pay a GSI teaching the identical course as in Summer 2007 the greater of either (1) the Summer 2007 salary plus 5%, plus an additional 1.5% plus and additional 2% or (2) the salary derived by using hourly rate calculation method.
Notification of Cancellation to GSIs
If a class is cancelled for lack of enrollment or for any other reason, an ASE must be notified prior to the commencement of the second meeting of the assigned section or class that a position is no longer available. If a cancellation occurs, the department will notify the GSI via e-mail, or in person followed by a written confirmation. If notification in not made by the second meeting, the University will be obligated to appoint the GSI to an equivalent position, or pay equivalent compensation in lieu of an appointment. Summer Session will work with departments to make reassignments, if necessary. All ASE’s, Lecturers, and faculty supervisors must adhere to University policy requiring classes, sections and office hours to be held at assigned times and locations. Any changes must be approved in writing by the Department Chair and must accommodate any student for which a change poses a scheduling or accessibility problem.
Notification of Duties and Responsibilities
It is the departments’ responsibility to make sure the Faculty and Lecturer supervisors know the appointment percentages of their GSI’s, Readers and Tutors. Faculty supervisors and Lecturers must inform the ASE of the duties to be performed, and should also specify the amount of time the ASE should spend on each duty. This information should be imparted as soon as possible and should preferably be in writing. Early and clear communication in this regard will help ensure that the ASE stays within his/her percentage appointment (GSI) or hourly range (Reader and Tutor), and will help avoid workload disputes during the summer term. Attachment B to the Agreement Form may be used a guideline or simply filled out and given to the ASE to comply with this requirement.
Workload Dispute Resolution Process
The workload dispute resolution process has changed and is outlined in Article 31 of the UAW contract. First, when an ASE perceives he/she may exceed the allowable daily (8), weekly (40) or total term number of hours under his or her appointment, he/she must communicate this fact to his faculty supervisor. The supervisor or the department should notify the Office of Labor Relations immediately, who will assist you through the grievance process. The contract requires the parties to meet to try to resolve the matter informally at Step 1. If this is unsuccessful, the ASE can file a formal grievance with the Graduate Dean (c/o Labor Relations) and if not resolved within (3) days, can submit the grievance to arbitration. Note that the department will assume all liability related to workload disputes.
We encourage you to notify Summer Sessions and Labor Relations if you have any other questions about hiring procedures, or if concerns arise during the term.