Make sure department staff who will prepare hiring requests has access to eHire. Request for system access if necessary.
Submit the hire request at least two months before the start date of the appointment. Please note that verbal agreements or promises between departments and potential hires are not encouraged. Summer Sessions will not accept financial responsibility if such agreements should occur for unapproved appointments.
Summer Sessions reviews the request and emails an Agreement Letter to the proposed hire via DocuSign, copying the requestor and optional backup person(s) noted on the request. Check the letter for accuracy and notify Summer Sessions of any discrepancies.
The proposed hire signs the Agreement Letter via DocuSign. Department Requester will be notified when DocuSign has been completed. If the proposed hire is having issues or questions about DocuSign, direct them to contact Summer Sessions.
Once the Agreement Letter has been signed, confirm if there is an existing “Active” appointment overlapping with the start date of the summer appointment. If the active appointment overlaps with the start date of the summer appointment, do not request to terminate the active appointment until the summer appointment is added.
In the case of a new hire or rehire, onboarding must be completed by the Regional staff supporting the department's hires.
Department Requesters are able to view the status of each hire request as it moves through the process online.
